JOB SUMMARY

The Assistant Administrative Manager will provide high level administrative support, requiring detailed knowledge of company operations, organizational procedures, and personnel. Position exercises independent discretion in the management and execution of various projects and information requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides clerical and administrative support to manager’s staff.
• Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings.
• Coordinates all necessary arrangements for customer visits. 
• Coach and guide the administration staffs in daily operation such as reception management.
• Responsible for partial administration services that are implemented in an efficient and effective way. Admin services include canteen, clinic, dormitory & transportation.
• Lead the canteen committee to improve the canteen service and quality.
• Responsible for the management of the canteen vendor and for any canteen issues.
• Responsible for transport management, including company vehicles and shuttle buses
• Supports department in hiring, training and supervising Administrative Assistants in daily function.
• Coordinates manager’s calendar, meetings, correspondence and presentations as needed.
• Arranges and coordinates travel schedules and reservations when required and assists with travel issues
• Participates or leads special projects/events.
• Responsible for leading the cost improvement initiatives for the project supported
• May perform other duties and responsibilities as assigned.

MANAGEMENT & SUPERVISORY RESPONSIBILITIES

• Typically reports to Management.  Direct supervisor job title(s) typically include: Admin Manager / Operations Manager / Director
• Job is directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management).  Job title example(s) of employees directly supervised:  Admin Assistant / Officer

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Ability to write simple correspondence.  Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions. 
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Proficiency in use of personal computers, Microsoft Office products (Excel, Word and PowerPoint) and e-mail skills required

EDUCATION & EXPERIENCE REQUIREMENTS

• Bachelor’s degree required. 
• Minimum five years related experience required in manufacturing operations industry.
• Or a combination of education, experience and/or training.

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accommodation Statement

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.